Replace paper background packets with a secure web portal that guides applicants through question modules, electronic waivers, and document uploads.
An administrator sends a secure system invitation from the dashboard, giving the candidate access to the online Personal History Statement portal. Configurable waivers are included for authorization to release information, credit checks, and more.
Send electronic questionnaires to character references, employers, and other contacts. Track response status, store responses, and identify information that may need follow-up so investigators can see what is complete, pending, or needs follow-up.
AI summaries analyze character reference inputs, turning page-length responses into clear, concise, and professional summary points.
Use timeline tools to compare work & address history, education records, and other date-based entries. Identify gaps, overlaps, and inconsistencies without relying on manual spreadsheet review.
AI PHS comparison is designed to streamline the review of PHS to cross-reference data and identify inconsistencies across multiple submissions.
The investigator reviews flagged responses, compares supporting documents, checks timeline information, and compiles an audit-ready digital case file.
Route the completed candidate profile through the approval workflow so command staff or authorized reviewers can review, approve, or deny the candidate. A user-friendly reviewer dashboard makes it easy for staff to approve, review, or deny an applicant.
Have a consistent voice and view to send and track all applicant communications. Track remaining investigator and applicant tasks with checklists based on job.
Request and share candidate files with other agencies using password-protected, time-bound access controls.
Request a social or consumer credit report and review the results directly within Vetted. Identify agencies near where your applicant has lived or worked for records checks.
Vetted links with your recruitment software tools to maximize database consistency and preserve case context. Pull applicant background files and application fields into background workflows with Insight, eliminating manual reentry.
Support standardized background investigation processes for agencies operating under state, POST, commission, or local policy requirements. Use configurable workflows and reporting support for requirements such as North Carolina DOJ F-3 and F-8 formatting to simplify audit preparation.
Protect sensitive candidate records. Default roles — including Admin, Investigator, and Reviewer — help ensure candidate metadata and sensitive files are hidden from unapproved agency personnel.
With one-click legal holds, agencies can protect chosen records from global cleanups during active legal or union reviews, while formal database cleanup rules systematically erase historical background logs after specified years to honor local public-record retention mandates.
Candidate portals and document exchange tools are designed to support digital experiences securely for citizens, with built-in 508C accessibility.
PowerDMS serves more than 6,000 public safety partners, including police, sheriff’s, state justice, fire, corrections, and emergency communications centers.
Support standardized background investigation processes for agencies operating under state, POST, commission, or local policy requirements.
Manage detailed candidate histories, state forms, reference responses, documents and confidentiality requirements from a secure platform.
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