Policy Management Software for Public Safety 

PowerDMS Policy is cloud-based policy management software built for public safety agencies. It helps law enforcement, fire, EMS, corrections, and emergency communications manage policies, distribute updates, track acknowledgments, maintain version history, and create defensible records that support accreditation, investigations, audits, and daily operations. 

Many policy management solutions help agencies store, organize, distribute, and track policies. Policy goes further by connecting policy management with accreditation, field training, internal affairs cases, training, and other PowerDMS solutions. Rather than managing policies in isolation, agencies can connect related workflows while receiving ongoing product updates, expert support, and access to the PowerDMS community. 

Lexipol is primarily a policy content provider. Policy helps agencies manage their own policies and operational documents, whether they are created internally or provided by a third party. Many agencies use Lexipol for policy content and Policy to manage version control, acknowledgments, documentation, reporting, and accreditation workflows. 

Yes. Policy supports configurable review and approval workflows that can route documents through legal, command staff, accreditation managers, or other reviewers before publication. Administrators can monitor workflow status throughout the approval process and schedule recurring policy reviews to help keep policies current. 

Policy automatically archives previous versions whenever a new version is published, preserving a complete revision history. Personnel always see the current approved version, while authorized administrators can access archived versions when needed. Desktop users can also compare revisions side by side to quickly identify additions, deletions, and edits. 

Yes. Policies can be assigned to individuals, groups, or organizational units with configurable due dates or completion timeframes. Automated reminders help personnel complete assigned acknowledgments while dashboards and reporting give administrators visibility into completion status and outstanding acknowledgments. 

AI Policy Search allows personnel to ask questions in everyday language and receive answers drawn from your agency's approved policies, procedures, SOPs, SOGs, directives, and other operational guidance. Every response includes links to the source documents so users can verify information in context. Search results always respect existing user permissions, so personnel only see content they are authorized to access. Learn about this feature and more on our AI for public safety page. 

Policy supports much more than written policies. Agencies can store procedures, SOPs, SOGs, directives, forms, announcements, event memos, evacuation plans, building layouts, equipment instructions, and other operational documents in one centralized repository, creating a single source of truth for critical agency information. Supported file types are .avi, .bmp, .doc, .docx, .dot, .dotx, .gif, .jpeg, .jpg, .m4v, .mov, .mp3, .mp4, .mpeg, .mpg, .pdf, .png, .pps, .ppsx, .ppt, .pptx, .wav, .wma, .wmv, .xls, and .xlsx. The maximum allowed file size is 100MB. 

Yes. Role-based permissions allow administrators to control access by user, role, group, or organizational unit. Personnel only see the policies and documents they are authorized to access. Agencies can also organize content into customizable folders and subfolders to support operational needs while protecting sensitive information. 

Yes. If your organization authorizes use of the mobile app, personnel can download policies in the app for access even when connectivity is unavailable. This is especially valuable for agencies operating in rural areas, correctional facilities, or other environments with limited connectivity. 

Policy helps agencies map policies and supporting documentation directly to accreditation standards while maintaining organized records and proofs of compliance. Assessors can securely review documentation in one location, helping agencies prepare for accreditation reviews without manually assembling binders from multiple systems. 

Built to work alongside your existing tools, Policy seamlessly connects with Microsoft Office, OneDrive, and Google Drive for streamlined editing. The platform also unifies your operational workflows through native integrations with PowerStandards, PowerReady, PowerRecall, our training management solution, and internal affairs software. To discover further ways to extend your capabilities, visit the PowerDMS partner network. 

Average implementation takes ~90 days including document import, permission setup, and administrator training. Implementation timelines can vary based on agency size, policy volume, milestone completion, and organizational requirements.  

Yes, it is available via OMNIA Partners, Sourcewell pre-negotiated contracts, and more. These contracts can simplify procurement by providing pre-negotiated purchasing options while still supporting your agency's standard purchasing process. See a full list of our procurement partners and learn more on our Public Safety Procurement page. 

Every agency receives implementation support, administrator training, and access to PowerDMS University. After launch, agencies also receive customer success support, technical assistance, community resources, and train-the-trainer materials to help onboard future personnel and maximize their investment.